A Stock Count lets you check what you actually have on the shelf against what AssetBlaze expects, then correct your inventory in one controlled step. Use it for full physical counts, spot checks of a single location, or supplier-specific audits.

A count moves through clear stages: you set it up, count the items, a supervisor reviews the results, and then you finalize to apply the corrections. Counting happens on either the web app or the mobile app. Setting up a count and approving its results happen on the web.

Roles

Two permissions control who does what:

• Counters create counts, add items, enter the physical counts, and submit them for review.

• Approvers (supervisors) review submitted counts line by line and finalize them so the adjustments take effect.

One person may have both permissions.

Using Stock Counts on the Web

The web app handles the full lifecycle — setup, counting, review, and finalizing.

1. Create a count

1. Open the Stock Counts page and click Create.

2. Fill in the count:

   • Name (optional) — a label to recognize the count later, e.g. "Q3 Warehouse A audit."

   • Location (required) — the single location you're counting.

   • Suppliers (optional) — limit the count to items from specific suppliers.

3. Click Create. The count opens in Open status with its own number, such as SC-001.

2. Add the items you want to count

Build the list of items to count ("the scope") using whichever method fits:

• Scan to Add — scan a barcode, asset ID, or SKU to add an item instantly. If a code matches more than one item, you pick the right one; if the item isn't stocked at this location, AssetBlaze tells you.

• Add Items — search for and select items by hand.

• Bulk add — choose All Location Items, All Supplier Items, or Select Category to add many items at once.

Remove any item with its ✕ button. While the count is still Open, you can also change the name, location, and suppliers from the chips at the top.

3. Start counting

Click Start Counting. At this moment AssetBlaze records the expected quantity for every item — a snapshot of what it currently believes is in stock. The count moves to In Progress.

You can't start an empty count, and AssetBlaze won't let two active counts cover the same item at the same location.

4. Enter your counts

Each item shows a row with:

• Known Qty — what AssetBlaze expects.

• Counted — what you physically count. Use the – / + buttons or type the number directly.

• State — a running comparison: OK when your count matches, or a variance such as Δ +3 (found extra) or Δ -2 (found fewer).

Your entries save automatically, so you can leave and come back without losing work.

5. Submit for review

When every item is counted, click Submit for Review. The counts lock so they can't change, and the count moves to Submitted, ready for a supervisor.

6. Review the count (Approvers)

An approver clicks Open Review to move the count to Under Review. Each line shows the Expected quantity, the Counted quantity, and the Variance. For every line, the approver chooses one of:

• Approve — accept the count. Any difference becomes a pending adjustment.

• Reject — discard the count for that line (no adjustment applied). A reason is required, such as Miscount suspected or Data entry error.

• Request Recount — send the line back to the counter to count again, with a reason like Suspected miscount or Partial count.

Approve and Reject can be undone back to pending. When a recount is requested, the counter recounts those items and submits again for another look.

7. Finalize

Once every line is either approved or rejected, click Finalize. A summary shows how many lines have adjustments and the net quantity change. Confirm, and AssetBlaze applies the inventory adjustments for every approved line:

• Positive change — you found more than expected (overstock).

• Negative change — you found fewer than expected (shrinkage).

The count moves to Complete, and your inventory now reflects the physical reality.

After finalizing

• Export — download the count as a PDF record at any time.

• Void — reverse a completed count if it was finalized in error. This undoes every adjustment it applied.

Cancelling and deleting

• Cancel abandons a count without touching inventory (available while counting or in review).

• Delete permanently removes a count, and is only available while it's still Open.

Status at a glance

Open - Being set up; add items and edit details.

In Progress - Counting underway.

Submitted - Counting finished, waiting for review.

Under Review - A supervisor is approving lines.

Complete - Finalized; adjustments applied.

Cancelled - Abandoned; no inventory change.

Void - Completed count reversed.

Using Stock Counts on Mobile

The mobile app is built for the counting itself — fast scanning and entry from the floor. Supervisors create counts and approve results on the web; on your phone you pick up a count, count the items, and submit.

1. Find a count

From the Home screen you can:

• Tap a card in the Continue section to jump back into a count you've started.

• Tap the Stock Counts module to see the full list.

The list has two tabs:

• Started by me — counts you're already working on.

• Available — open counts your supervisor created that anyone can pick up.

Filter by location or supplier with the chips at the top. Each row shows the location, count number, status, and a progress bar.

2. Start counting

Open a count and tap Start counting. The screen shows every item in scope and a progress ring tracking how many you've counted.

3. Count the items

You have two ways to count, and you can mix them freely.

Type the quantity

1. Tap an item to open the entry pad.

2. Enter the number on the keypad. The screen shows your Counted figure (green when it matches, red when it doesn't) against the Expected figure.

3. Tap Save. The pad jumps straight to the next uncounted item, so you can work down the list quickly.

Scan a barcode or QR code

1. Tap Scan items (or the barcode icon) to open the camera.

2. Point at the code. Tap the flashlight icon for low light; your recent scans appear at the bottom.

3. What happens next depends on the code:

   • Match — the entry pad opens for that item; enter the quantity and save.

   • Multiple matches — pick the correct item from the list.

   • Item not in this count — the item exists in your inventory but isn't part of this count.

   • Barcode not recognised — no item matches the code.

The phone gives a short buzz on each successful scan. The first time you scan, allow camera access when prompted.

4. Track your progress

The progress ring and the X of Y counted label show how far along you are, with the number of items remaining. Each item displays your counted figure against the expected one, color-coded so mismatches stand out.

5. Submit for review

When every item is counted, tap Submit for review and confirm. Your counts lock and go to your supervisor, who reviews and finalizes them on the web.

Cancel a count

The ⋮ menu offers Cancel count, which clears your entered quantities and returns the count to Open so it can be started fresh.

Good to know on mobile

• You need a connection. Counting requires internet — there's no offline mode, so your entries save as you go rather than syncing later.

• Counts are created on the web. You count and submit on mobile; supervisors set up counts and approve them on the web.

Tips for a smooth count

• Count when stock is steady. Expected quantities are captured the moment you tap Start Counting, so avoid receiving or shipping the same items mid-count.

• Scan whenever you can. Scanning is faster and avoids picking the wrong item by hand.

• Use Request Recount instead of guessing. If a line looks wrong in review, send it back rather than approving a number you doubt.

• Finalize promptly. Adjustments only reach your inventory once the count is finalized.